How to Make the Most of Your Office 365 Subscription

Office 365 has become an essential tool for businesses and individuals as it offers a suite of powerful applications designed to enhance productivity, collaboration and communication. But this innovative platform offers far more than meets the eye. In this guide, we’ll explore some of the most useful hacks, tricks, and hidden features that will help you make the most of your Office 365 subscription.

11 Ways to Get More Out of Your Microsoft 365 Subscription

1. Pay Attention to Tell Me

Tell Me is a feature that allows you to search and get instructions on how to do almost anything within Office 365. It helps users find features and actions quickly, and works across all Office 365 applications including Word, Excel and PowerPoint.

2. Make Use of the Clutter Feature

Turning on the Clutter feature in Outlook means that Microsoft will start paying attention to which emails you read and which ones you left unread. Once it understands your preferences, it will start sorting your frequently unread or low priority messages into a ‘clutter’ folder automatically. 

3. Manage Conversations with Ignore

The ‘ignore conversation’ feature is designed to keep unwanted conversations out of your inbox. It removes all messages related to the conversation that you select and moves future messages into the conversation directly to your deleted items folder. An ignored conversation can always be restored even if it is in your deleted items folder.  

4. Keep All of Your Notes in One Place

OneNote is a great feature for people who enjoy notetaking but need everything to be kept in one place. OneNote helps you take notes, build to-do lists and access your content no matter where you are or what you’re doing. 

5. Utilise Office Lens for Better Notes

Microsoft 365 offers a tool to help you take better and faster notes through the Lens app. It allows you to take a snapshot of anything, such as a whiteboard or piece of paper, and turns it into digital note form. 

6. Collaborate with Co-Authoring in Microsoft Word

Similarly to Google Docs, you can share your files with your coworkers, as long as your files are saved to OneDrive or SharePoint.

7. Use Sharepoint Views to Organise Documents

If you keep lots of documents in SharePoint, you can create custom Sharepoint views to help organise them better by order of priority, geographic regions and other factors.

8. Use Sway to Jazz up Your Slideshows

Sway allows you to make your content more visually appealing by offering templates, background photos and bonus features to liven up your content. 

9. Sign Documents Digitally with DocuSign

DocuSign makes signing a digital document so much easier by allowing you to sign a document in Word or Outlook without the need to print and scan.

10. Pin Documents to See Your Recently Viewed

To pin a document, you can right click and see a list of all your recent documents. From there you can right click your most important document and pin it to your taskbar for ready access. 

11. Organise People with Groups

Office 365 Groups allows you to create a group of members from both within and outside of your organisation where you can share calendars, exchange files and chat.

How Can BigTek Help?

At BigTek, we specialise in helping businesses make the most of their Office 365 subscriptions. Whether you’re looking to improve productivity, enhance security, or streamline collaboration, our expert team is here to guide you every step of the way. Get in touch to learn how we can help you make the most of Office 365 and take your business to the next level!