Document Storage – Go Digital and Save Thousands
19 April 2011
Thousands of companies across the UK as well as the world are storing files and documents in document storage, whether by using an external company or using space within their own buildings.
This can be a very costly service on a monthly basis for what is, essentially, files that aren’t really needed that much but are required to be kept as they may be needed in the future.The answer to the costly document storage of old is document scanning and digital document management. Simple, straightforward…and better in so many ways.
So let’s explain why.
- Cost.
The cost of storing documents can be excessive and pointless these days thanks to services like the ones we offer here at Pearl Scan. We can take all of your files and documents and convert them digitally so that they can be stored on an external hard drive, CD or DVD. This would be a one of cost compared to how much you could spend monthly on storing the files.
- Space.
Then there is the matter of the space you will save if you happen to be storing your files internally. Think about a room filled with documents compared to the size of a CD or external hard drive, or if you’re wanting to store them on a shared network, no space at all. The space that has been saved having converted all your files digitally can be used for other important things.
- Efficiency
When you do need to access the files whether it’s once in a blue moon or once an hour, you will be able to easily track them down and open, share and print them in a flash thanks to the indexing work that Pearl Scan can do for you, naming the files what you like so they can be sorted by name, date, reference number or anything else which will be useful to your company. Our additional OCR services will also make all of your documents searchable by text, so if you’re needing to find particular key phrases or names, you’ll be able to.
The time that this will save will give more time back to staff who would have previously had to search for hours through piles and cabinets of documents.
And if you think that the cost of getting all your files scanned in bulk would be too much compared to the monthly charge of storing them, this also wouldn’t be a problem. Let’s say that you’re spending £600 on storage costs per month…with Pearl Scan we would be able to sort out a deal where you would be able to pay that same amount off per month until the total is paid and then after that, no more costs for storage.
In economically difficult times like these it’s important to consider business costs from all angles and getting your files converted to digital could save you a lot, in more ways than one. Visit us for more information at http://www.pearl-scan.co.uk or give us a call on 0161 832 7991 to see how we can help you achieve document harmony and save costs at the same time.
Other Press Releases By This Company
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- 06/10/2011 - Document Scanning or Document Storage - What Would Benefit My Business More?
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- 23/03/2011 - Pearl Scan Upgrade Their Book Scanner for Improved Book, Magazine and Comic Scanning!
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- 12/12/2008 - Document Scanning and Microsoft Sharepoint Improving Businesses
- 06/11/2008 - Electronic purchase invoices save time and money
- 04/11/2008 - Legal e-Bible still helping Solicitors
- 22/10/2008 - The 'Credit Crunch' gets Archived by Scanning Company
