Company details for:
Pinnacle Data Management Ltd
(1)
Braxted Archive,
Witham Road,
Little Braxted,
Witham,
Essex,
CM8 3ET,
United Kingdom
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Products
Book Scanning Service
Pinnacle Data Management have been taking care of millions of documents for hundreds of businesses since 1994. For many years the focus of our business was on paper document storage within our secure document archives, but recognising the growing preference for digitization we have invested heavily in document scanning technology and secure online storage. These scanning services complement our paper document storage services and enable us to store documents once scanned should you require us to.
Many businesses have made us their preferred choice for document scanning and large format document scanning and in response to client requests and feedback we continued our investment in technology and so also offer a book and bound document scanning service.
Books, historical documents, reports and just about any bound document can now be digitized and stored.
Many businesses have made us their preferred choice for document scanning and large format document scanning and in response to client requests and feedback we continued our investment in technology and so also offer a book and bound document scanning service.
Books, historical documents, reports and just about any bound document can now be digitized and stored.
Benefits of Bulk Scanning
It's the era of fast information, and your customers and partners expect immediate responses to their questions or proposals. Research that used to take days now takes minutes. The near instant communication of e-mails have almost entirely replaced snail mail.
Yet filing cabinets and paperwork still clutter the space of the modern office, proving a bottleneck to a quicker, more streamlined work space.
When you choose Pinnacle as your Electronic Data Management service, you eliminate all the problems of searching through paperwork, misfiling, and losing important information to acts of theft or nature.
Yet filing cabinets and paperwork still clutter the space of the modern office, proving a bottleneck to a quicker, more streamlined work space.
When you choose Pinnacle as your Electronic Data Management service, you eliminate all the problems of searching through paperwork, misfiling, and losing important information to acts of theft or nature.
Bulk Document Scanning Service
Using the latest scanning hardware and software we are able to scan and securely store your documents and then give you fast easy access to them whenever you require.
No more scavenger hunts for critical documents that disappear the very moment you really need them. No more sorting through that steadily growing pile of paper on your desk every week. And you can get rid of your filing cabinets for good.
Here's how Pinnacle's Bulk Scanning system works: you give us the documents you want to scan, and you get back an electronic version of those documents, which can either be sent to your inbox or stored in an online database. Simple.
No more scavenger hunts for critical documents that disappear the very moment you really need them. No more sorting through that steadily growing pile of paper on your desk every week. And you can get rid of your filing cabinets for good.
Here's how Pinnacle's Bulk Scanning system works: you give us the documents you want to scan, and you get back an electronic version of those documents, which can either be sent to your inbox or stored in an online database. Simple.
Electronic Mail Room
These days, e-mail is increasingly become the communication channel of choice in business... for good reason. For one thing, you don't have to deal with the hassles of opening letters, fooling around with stamps, and waiting days for replies.
Not to mention that there is an instant electronic history of your conversation, which is incredibly helpful when you have to go back to check a piece of information. But what if you could replicate those advantages for your physical mailings as well?
Not to mention that there is an instant electronic history of your conversation, which is incredibly helpful when you have to go back to check a piece of information. But what if you could replicate those advantages for your physical mailings as well?
Invoice Scanning
Picture this. Your company just finished a project for a client or outside contractor, and you have the invoice in front of you. Let's assume you want to get that information into your systems for future reference and data modeling.
You could ask a member of your team to manually enter that information. But not only does that cost your team valuable time (and money), it's inefficient and prone to errors.
This is where Pinnacle Invoice Processing comes in. Simply tell your suppliers to send your invoices to our dedicated PO box, and we'll take care of the rest. We'll open the mail, scan the invoices, extract the data, and have each invoice manually checked for errors.
You can then get the data straight from Pinnacle's online database or sent physically to your location of choice.
You could ask a member of your team to manually enter that information. But not only does that cost your team valuable time (and money), it's inefficient and prone to errors.
This is where Pinnacle Invoice Processing comes in. Simply tell your suppliers to send your invoices to our dedicated PO box, and we'll take care of the rest. We'll open the mail, scan the invoices, extract the data, and have each invoice manually checked for errors.
You can then get the data straight from Pinnacle's online database or sent physically to your location of choice.
Form & Survey Scanning
Paper forms and questionnaires are one of the best ways to gather information about your customers and find out what they really want.
Yet the most frustrating part of the process isn't the actual gathering of that data, but rather being stuck with reams of paper surveys at the end of the day, and no easy way to get them into your systems where they can be properly analyzed.
When you let Pinnacle process your forms, you can jump right to the end results.
Yet the most frustrating part of the process isn't the actual gathering of that data, but rather being stuck with reams of paper surveys at the end of the day, and no easy way to get them into your systems where they can be properly analyzed.
When you let Pinnacle process your forms, you can jump right to the end results.
Scan on Demand
Scan on demand offers the ultimate in efficiency. We collect, catalogue and store your hard copy files in our secure archives. Then, rather than delivering the original file to your office, the content of the file is scanned and returned to the archive in its original location.
The scanned image is loaded into our database for future use. The file is normally scanned and saved in a pdf file type. Other formats can be used for colour images etc. The file can then be electronicaly transfer encrypted to you. Large files can be transfered securly with no software to learn or manage.
The scanned image is loaded into our database for future use. The file is normally scanned and saved in a pdf file type. Other formats can be used for colour images etc. The file can then be electronicaly transfer encrypted to you. Large files can be transfered securly with no software to learn or manage.
Document Management Services
PDM can offer full document management solutions with our Electronic Document Management Software and high specification servers.
The Database
The database is fully encrypted from the moment a file is loaded or scanned into the system.
Role Based Access Control (RBAC) is used to control access to pre-defined groups of records by appropriate staff.
Over 200 File Types are Supported
Flexible indexing system which can be tailored exactly to your requirements.
The database uses latest OCR software so not only the index can be searched but also the content of each file or page.
The Database
The database is fully encrypted from the moment a file is loaded or scanned into the system.
Role Based Access Control (RBAC) is used to control access to pre-defined groups of records by appropriate staff.
Over 200 File Types are Supported
Flexible indexing system which can be tailored exactly to your requirements.
The database uses latest OCR software so not only the index can be searched but also the content of each file or page.
Large Document Scanning Services
Pinnacle Data Management have been looking after documents of all sizes since 1994 and are trusted by hundreds of clients. We fully understand the importance of document storage, whether it be physical or digital.
Large documents are by their nature more difficult to store than standard A4 and A3 sizes, which is why businesses come to us for our large format scanning services. We scan AO, A1 and A2 size documents and either store them in a searchable database or supply the digital files in PDF format or any other required.
Large documents are by their nature more difficult to store than standard A4 and A3 sizes, which is why businesses come to us for our large format scanning services. We scan AO, A1 and A2 size documents and either store them in a searchable database or supply the digital files in PDF format or any other required.
File Indexing & Cataloguing
Professional File Indexing and Cataloguing is often not fully appreciated until it's too late; the day you are unable to locate the file/document you desperately need.
Your company will no doubt, as with the majority of our clients, have specific requirements and existing sytems that you are familiar with and would like to retain. We know that exactly copying your system and combining it with our technologies will provide you with the best solution.
Document databases are built using detailed customer references combined with our bar coding system represents the ultimate in added efficiency and accuracy.
Your company will no doubt, as with the majority of our clients, have specific requirements and existing sytems that you are familiar with and would like to retain. We know that exactly copying your system and combining it with our technologies will provide you with the best solution.
Document databases are built using detailed customer references combined with our bar coding system represents the ultimate in added efficiency and accuracy.
On Site Indexing & Auditing
We have an experienced in-house professional who can take on any of these tasks:
On Site Storage Audits
Purging
Filing Relocations
Storage Solutions
Policies
Retention Schedule
Implementing Retention Rules
Roles and Responsibilities
Archiving
Preparation For Scanning/Off-Site Document Storage
Documents/Database Corroboration
Bar Coding
Indexing
Inventory Clean Ups
On Site Storage Audits
Purging
Filing Relocations
Storage Solutions
Policies
Retention Schedule
Implementing Retention Rules
Roles and Responsibilities
Archiving
Preparation For Scanning/Off-Site Document Storage
Documents/Database Corroboration
Bar Coding
Indexing
Inventory Clean Ups
Archive Document Storage Services
One very simple yet effective economic measure is to ensure that floor or storage space within the organisation is used as productively as possible. For example, a regular four drawer filing cabinet effectively gobbles up 5 square feet of valuable room − that’s around 2 square meters of truly wasted space!
Little wonder then that off-site managed archive storage is becoming such a popular option.
Pinnacle Data Management can provide fully managed and computer tracked off-site storage for your organisation. The facility is protected by intruder alarm and fire surveillance 24 hours a day, 7 days a weeks. You can be confident that your files are safe and secure.
Little wonder then that off-site managed archive storage is becoming such a popular option.
Pinnacle Data Management can provide fully managed and computer tracked off-site storage for your organisation. The facility is protected by intruder alarm and fire surveillance 24 hours a day, 7 days a weeks. You can be confident that your files are safe and secure.
Archive Boxes
At Pinnacle Data Management Ltd, we are a trusted provider of archive boxes, offering comprehensive solutions for efficient data storage and management. With a strong commitment to quality and security, we deliver durable, purpose-built archive boxes designed to safeguard important documents and records. Our archive boxes are equipped with reinforced construction and secure locking mechanisms, ensuring the protection and longevity of stored materials. Our services extend beyond mere storage solutions, encompassing tailored archival strategies and retrieval systems that streamline data access and compliance. Whether for legal firms, healthcare facilities, or corporate offices, Pinnacle Data Management Ltd stands as a reliable partner in the quest for organized and secure document management.
Document Shredding
Pinnacle Data Management manages the destruction of your files at the end off their life.
The database stores the expected destruction date and a report of all boxes which have reached their date can be provided when ever necessary. Once confirmed, the boxes are removed from the archive and shredded all paper is sent to the paper mill for recycling into tissue or paper.
The database stores the expected destruction date and a report of all boxes which have reached their date can be provided when ever necessary. Once confirmed, the boxes are removed from the archive and shredded all paper is sent to the paper mill for recycling into tissue or paper.
DHL Service Point
Pinnacle Data Management has recently introduced a DHL Service Point, providing convenient access for individuals and businesses to send parcels globally. Customers can simply drop in to our location and utilize the DHL Service Point to dispatch packages to destinations around the world. This new offering enhances our range of services, making it easier than ever for our clients to manage their shipping needs efficiently and reliably. Whether it's sending important documents or valuable goods, our DHL Service Point ensures secure and prompt delivery with the trusted expertise of Pinnacle Data Management.
About us
Since our inception in 1994, Pinnacle Data Management Ltd has managed a vast volume of documents, totalling millions over the years. From our establishment to the present day, we have accumulated extensive experience in handling diverse types of documents, including office records, medical files, and more.
Whether we’re dealing with office documents, medical records, or any other type of file, each one has been securely maintained in pristine condition within our facilities, possibly contributing to our track record of consistently satisfied customers.
As the leading offsite document storage service in London and the South East, Pinnacle offers dedicated account managers, collection and delivery services, document scanning, secure document destruction, and additional comprehensive solutions.
3 Reasons to Entrust Your Document Storage to Pinnacle
Complete Document Security − With round-the-clock surveillance across our facility, advanced fire alarms and prevention systems, and comprehensive flood and dampness protection, Pinnacle ensures that your documents are completely secure against all conceivable risks. Since our establishment in 1994, we have maintained a flawless record: no document under our care has ever been damaged, misplaced, or stolen.
Advanced Archive System - Pinnacle's advanced computerized layout and cutting-edge barcoding system enable us to precisely locate any document at any given moment. This streamlined process ensures that document retrieval is straightforward, effortless, and notably swift. We guarantee that any request you submit will be fulfilled by the next business day.
Easy To Get Started - The entire document archiving process is designed to be highly convenient and hands-free for you. Pinnacle takes care of scheduling the collection and delivery of your documents, allowing you to manage everything without leaving your office. We offer multiple facilities to choose from if you prefer closer proximity to your documents, and all our locations are open for visits. Additionally, we provide fully customizable security and service levels, allowing you to tailor your document storage solutions according to your specific preferences and needs.
Free up valuable office space by storing your hundreds of documents with us. Get in touch today to discuss how we can help optimize your workspace and enhance document management efficiency.
All interactions with Pinnacle are kept strictly confidential, and our services adhere fully to the most stringent national regulations.
Please don't hesitate to reach out to us with any requirements you have or if you need further clarification on any information. We're here to assist you and provide the answers you need.
Whether we’re dealing with office documents, medical records, or any other type of file, each one has been securely maintained in pristine condition within our facilities, possibly contributing to our track record of consistently satisfied customers.
As the leading offsite document storage service in London and the South East, Pinnacle offers dedicated account managers, collection and delivery services, document scanning, secure document destruction, and additional comprehensive solutions.
3 Reasons to Entrust Your Document Storage to Pinnacle
Complete Document Security − With round-the-clock surveillance across our facility, advanced fire alarms and prevention systems, and comprehensive flood and dampness protection, Pinnacle ensures that your documents are completely secure against all conceivable risks. Since our establishment in 1994, we have maintained a flawless record: no document under our care has ever been damaged, misplaced, or stolen.
Advanced Archive System - Pinnacle's advanced computerized layout and cutting-edge barcoding system enable us to precisely locate any document at any given moment. This streamlined process ensures that document retrieval is straightforward, effortless, and notably swift. We guarantee that any request you submit will be fulfilled by the next business day.
Easy To Get Started - The entire document archiving process is designed to be highly convenient and hands-free for you. Pinnacle takes care of scheduling the collection and delivery of your documents, allowing you to manage everything without leaving your office. We offer multiple facilities to choose from if you prefer closer proximity to your documents, and all our locations are open for visits. Additionally, we provide fully customizable security and service levels, allowing you to tailor your document storage solutions according to your specific preferences and needs.
Free up valuable office space by storing your hundreds of documents with us. Get in touch today to discuss how we can help optimize your workspace and enhance document management efficiency.
All interactions with Pinnacle are kept strictly confidential, and our services adhere fully to the most stringent national regulations.
Please don't hesitate to reach out to us with any requirements you have or if you need further clarification on any information. We're here to assist you and provide the answers you need.
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