Dajon Data Management

Dajon are specialists in business document scanning. We are committed to providing a secure, tailored, high-quality service using the best-in-breed technologies combined with a focused, well-trained and accountable team.

With a wealth of experience gained over a 30-year history in the service sector, we can inject management expertise and ethical practice into our service offerings. This has given us a reputation as a provider of unrivalled, personalised services to a wide variety of clients.

• Secure: A secure London-based scanning centre.
• Protected: Protected storage environment for when you need to keep your originals. Provable destruction for when you don’t.
• Honest: Open and honest pricing policy, with no hidden charges, unlike many other document scanning companies.
• No Obligation: A free consultation call with no obligation.

If you have a large amount of paperwork sitting around, taking up vital office room, bulk scanning is the perfect solution for your company. Find out now how much time and money we can save your business with our all-in-one bulk document scanning service.

What is bulk scanning?

Bulk Scanning is the term used to describe the digitisation of documents on a larger scale. This kind of scanning solution is one of the most economical ways to scan documents and turn data into actionable insight. This service is also ideal for any business looking to free up space in the office and convert bulky paper records into space-saving digital records.

We offer an economical solution for your bulk scanning needs!

In addition to being a cost-friendly option, our bulk document scanning service offers full security and traceability. We ensure that your data is tracked at every stage of the process for extra peace of mind. You can also expect to see greater efficiency rates, boost your green credentials and save money by reducing your storage needs and cutting out manual processes.

Key benefits of Dajon’s Bulk Scanning service:

• An economical solution
• Full security and traceability
• Increased efficiency
• Reduced storage needs
• Helps to boost green credentials

You can’t always commit to scanning all of your documents in one go. On-Demand Scanning Services could be the answer. Allow us to help you update your systems with ad hoc document scanning services. Designed to fit into your budget and schedule.

On-Demand Document Scanning is a hybrid alternative to bulk scanning. Our quick turnaround ad hoc scanning service gives you the option to store all of your documents in our purpose-built storage facility where we will then scan any files that you need, as and when required.

Hybrid storage and scanning gives you control

This combined storage and scanning solution gives you control over what gets scanned and when, ensuring you have access to the right documents without worrying about storage.

If your organisation wants to slowly digitise a vast quantity of items or you’re only interested in scanning a few files at a time, Dajon’s on-demand document scanning services may be the right fit for your requirements. Our storage facility provides a safe and secure home for your paper files, and our Scanning bureau is accredited for Quality Management, Information Security, and Legal Admissibility of Electronic Information.

Robust and highly efficient

Since its inception, this service has been robust and highly efficient; enabling clients to easily recall boxes and receive scanned files back quickly. This way, you can free up vital office space with a cost-effective method of scanning. It’s a great solution for companies of all sizes for a multitude of reasons.

Key benefits of Dajon’s Scan on Demand service

• Easy multi-site access to information. Once digitised, your documents can be distributed throughout your organisation.
• Enables home working. Staff don’t have to be in the office to access a paper file when they need it.
• Improved information workflow. Digitised files can be handled and processed more efficiently than paper.
• Reduced storage requirements. Your documents are held in our facility, freeing you of the burden of storing them.
• Increased efficiency. Scan on Demand offers a quick turnaround.
• Reduced processing costs.
• Helps to boost green credentials.

Dajon is uniquely positioned to deliver a complete survey scanning and data capture solution. From collection, processing and data conversion, we combine our expertise, world-class facilities and technology to meet your scanning needs.

Dajon can quickly turnaround your survey scanning project, capturing the data your business needs.

Unique client account handling

At Dajon, we create an efficient and personalised working relationship with all of our customers. Every Dajon customer has a name, not just a number. Our personnel have a duty to be able to answer any questions that a client may have – on any issue – during one phone call. In short, each client has our individual attention.

Operational Based Account Management

All operational personnel at Dajon are accountable for the daily running of individual accounts. We use operational based account management teams as an alternative to sales-based account management. This gives you direct access to the personnel who are dealing with your account, on a daily basis, resulting in an efficient and effective customer experience.

Security and Compliance

All of Dajon’s procedures comply with British standards 4783/5750 and ISO 9002. Our storage facilities have CCTV – monitored 24 hours a day. All perimeter and internal alarms are linked to the emergency services.

Dajon’s Media and Deeds storage facilities protect against all forms of damage, such as: Fire, Flood, theft and sabotage by untrained personnel. To comply with insurance and auditing requirements, we also have a formal outsourced backup storage and rotation systems in place.

Secure shredding services are also available to ensure that all paper documents can be completely destroyed once they are no longer required. 

Certifications

Dajon is an ISO 9001, 27001 and 14001 certified company and also audited compliant to BS10008 reflecting our high level of commitment to quality, information security and environmental considerations, while ensuring that our processes and procedures are geared towards achieving the highest levels of quality and customer satisfaction.

We are registered under the Data Protection Act and have implemented extensive security facilities and procedures to ensure that the large volumes of personal and confidential data that we process and store are safe and secure.

Trained specialist staff

All Dajon staff are fully trained on their responsibilities relating to personal data and the Data Protection Act and are briefed on specific requirements relating to data security at the start of each project. Scanning operations are supervised at all times to ensure that data cannot be removed from the scanning environment by any individual.

Our electronic data security procedures include; industry-standard network firewalls, access security control for all operational systems and the use of secure file transfer protocols and encryption to protect data being sent to customers and other external third parties.

Trusted Historical Document Scanning Services

Dajon Data Management has been trusted to scan historical business documents for many national businesses. Archived documents often hold important value to your business regarding past designs, blueprints, or other archived information that may be critical in the future. We offer a complete digital archiving service to ensure you have digital backups for existing documents for peace of mind.

Our team is well-versed in digital archive services and has years of experience scanning a wide array of historical documents. We are also committed to care in every project and handle your documents carefully to ensure they are not damaged during the scanning process.

Dajon is trusted by a range of companies across all industries and verticals including HR, property, finance and more. Our experience gives us the expertise in handling your business documents.

Capture historical data with digital archive scanning services

During the historical document scanning process, we can capture key data for your organisation. This data can then be added to your business databases to provide information on historical trends and research. It can also be used to allow access to the digital versions of fragile or sensitive documents, which frees up valuable documents for educational and legal purposes without compromising the original.

Furthermore, using our digital archive services allows you to share Information, captured from books, with clients to provide digitised versions for your customers and staff to access wherever they may be. This gives you complete control over valuable assets while still allowing access.

What can we scan?

• 18th Century Books & Older
• Historical Newspaper Articles
• Ancient Maps & Drawings
• Historical Books & Journals
• Dated Photographic Images
• Post-Scanning Restoration
• Non-Destructive Literature Specialists

Dajon can demonstrate that the paperless office is no longer a myth, but a reality.

Allow us to show you that going paperless at work is a key tool in improving efficiencies and supporting your team’s work. At Dajon we specialise in helping organisations transition from costly paper systems and processes to a digital system and delivering the full benefits of a paperless working solution.

Compared to a more traditional manual, paper-intensive business process, managing the same process electronically will significantly:

• Increase productivity; we typically see a 30% to 50% improvement
• Save staff time
• Reduce workload
• Reduce costly processing errors
• Reduce the environmental impact of your business

Contact our team to find out more about the benefits of transitioning to a paperless office or read on to see how this transition could benefit your business.

The Benefits of a Paperless Office

With the advent of AI and many organisations embracing hybrid models of home and office work, going paperless at work can help you keep your team connected with the need for large premises and car parks, as well as offering the bonus of reducing your carbon footprint.

Our paperless office solution supports not only the delivery of productivity gains and increased effectiveness but also allows documents and data to be shared and processed by staff without the need to be located in the same office, supporting this transition to home or remote working.

Simple
Dajon works the way that you work and the way that your business works. There’s no need to change your existing best practice. Simply have Dajon adjust it to suit you.

Smart
Dajon incorporates rich and powerful functionality behind the scenes in order to streamline your business processes, but it does this without adding complexity. Dajon is smart but not in your face.

Secure
Dajon employs a formidable range of security features to protect against all forms of unauthorised access. From the basics, through intrusion protection and data encryption to the very core of the platform.

Business process automation reinforces your expertise and brings your business process to life through a desktop, tablet, or mobile device. By automating your workflow and moving information from person to person in your business process digitally, you empower your team to manage their work without the need for bulky paper systems. 

Our workflow process management is designed to help you, your team, and your business stay compliant with systems and allow everyone in the organisation to do their job effectively, efficiently, and in a compliant manner.

Empower your organisation to achieve continual improvement and innovation with our business process automation services. Design a process that resolves your greatest challenges, standardises processes, and engages your workforce by giving them the information needed to achieve astonishing results.

Automate your mailroom and find a cost-effective alternative to traditional mailroom service.

We make mail management simple. Our digital post room is an efficient alternative to traditional mailroom services, and a step in the right direction towards a paperless office. Mail digitalisation makes your company more flexible, and streamlined, and allows for facilitating remote working.

Electronic communication is a mainstay of business practices, with most of us relying on digital forms of communication. However, there is still a glut of traditional paper-based mail that needs to be managed, especially in the case of large organisations. Our digital mailroom automation and management services allow you to keep on top of all correspondence and cut down on the time and costs associated with manually processing large volumes of paper-based mail.

Add to this time delays in physically delivering and receiving mail and it’s easy to see how an automated mailroom can reduce filing and administration costs.

Digital Mailroom solutions from Dajon

Our digital mailroom solutions provide a complete service; combining our core competencies of workflow management, document management, document storage, digital scanning, data capture and data security to deliver a comprehensive solution.

As an example, you can redirect your mail to us for digitisation. The digitised mail can then be distributed easily and quickly throughout your organisation. So wherever your staff are working, they can have access to the mail.

Key benefits of our Digital Mailroom service

• Increased efficiency and improved delivery cycle by eradicating lengthy manual mail processes.
• Scanning process BS10008 accredited for legal admissibility.
• More flexibility in working practices, homeworking etc.
• Reduced admin overheads and need for storage space.
• Significantly lower cost of handling each mail item.
• A full audit trail for all communications.
• Improved customer service and experience.
• Helps to boost green credentials.

Automating invoice processing can reduce processing costs by over 50%

Reduce resource burden by outsourcing your invoice processing with the experts. At Dajon, we provide a complete invoice processing automation service; using the very latest technology, tried and tested systems and all of the technical and project skills required to deliver a tailored solution. Invoice processing can be delivered either as a capability set for in-house management or as an outsourced invoice processing service.

By outsourcing your invoice processing, you can significantly reduce the resource burden with some of our existing clients enjoying improvements in productivity of more than 50%. More importantly, the actual cost of processing invoices and payments can be reduced by up to 80% through the deployment of our outsourced invoice processing solution.

Processing invoices manually in-house will cost you more than money

Due to inefficiencies in manual processing, Accounts Payable (AP) invoice processing is often one of the most costly and time-consuming activities within an organisation. These costs can be compounded when businesses are spread across multiple geographies and locations.

Dajon Invoice Processing delivers a cost-effective automated solution

Our robust services include an invoice processing solution which combines a number of our core capabilities, including; workflow management, document management, document storage, digital scanning, data capture, digital mailroom and data security, to deliver a complete end-to-end service – and you can choose to outsource some, or all, of those elements. We provide full reporting and tracking of invoices within our secure operational environment.

Key benefits of Dajon’s Invoice Processing service

Invoice automation has a range of benefits to your business and team. Some of the key benefits include:

• Up to 80% reduced processing costs
• Up to 50% increased productivity
• Tailored invoice process automation solutions
• Enables better workflow
• Eradicates lengthy manual processes
• Reduced paper requirements
• Lower printing costs
• Reduced storage requirements
• Helps to boost green credentials

Safe and Secure document storage

When you switch to digital filing and adopt a paperless office model, your original paper documents may become redundant as you no longer require regular access to them. However, keeping your paper files safe and secure is important, not only for backup purposes but also to comply with rules and regulations regarding tax, data protection and auditing, for example.

Dajon Data Management’s state-of-the-art offsite document storage facilities provide the best in security and disaster prevention and we offer fast next-day retrieval for any emergencies.

Document Storage Types

Dajon Data Management offers a selection of offsite secure document storage solutions depending on your individual needs, budget, filing system and volume of paper files you need us to store.

Boxed Storage
Boxed storage is suitable for groups of files, which are stored together in barcode-referenced crates. Open-boxed storage is a similar storage method, but it enables folders to be retrieved individually.

Open File Storage
If you need regular physical access to files, for live projects, for example, we provide open file storage, which involves referencing and storing documents independently for more efficient records management.

Fire-Safe Storage
For business-critical information, we can offer fire-safe storage to protect against all possible forms of damage.

Drawings and Plans
We can store drawings and plans using unique triangular tubes, which help to preserve the quality of the documents much more effectively than circular varieties.

File-Saver Technology
For dramatic reductions in the amount of storage space required, we can use our unique file-saver technology to compress hole-punched documents, resulting in substantial cost savings.

Document Management System
Alternatively, to help you in your quest to create a paperless office environment, we can also store your data online in our document management system.

Benefits of using Dajon Data Management

• Maximum Security
• Fast and Reliable Document Retrieval
• Affordable Document Storage & Archiving

Online and offsite backup from Dajon Data Management

We offer online and offsite backup as a dedicated service from Dajon Data Management.

At Dajon Data Management, we can provide you with bespoke online and offsite backup solutions to meet your needs, whether you’re a small firm making your way in the business world or a large multinational organisation.

Our offsite storage vaulting is ideal for secure tape and media storage, allowing you to protect valuable information without the need for a dedicated onsite facility.

Rapid Recovery System

Dajon has decided to provide an unrivalled solution in Rapid Recovery Appliances. This solution has proved to reduce Server failure downtime from days to minutes. Secured in our offsite tape and media vaulting, you can rest easy knowing that your backups are stored in a safe space for rainy days.

Don’t let a system crash or a lost file cost you time and money. Get back to business quickly with one of the UK’s most trusted offsite tape storage companies.

Online Backup Services

Online backup is the most efficient way of protecting your business-critical data. It provides you with excellent flexibility and ensures that data is always available whenever you need access to it.

Dajon Data Management provides secure and robust online backup solutions for all your digital files within our electronic document management systems, so you won’t be left high and dry.

Affordable Document Storage & Archiving

Dajon Data Management provides offsite media and tape vaults and storage in environmentally controlled conditions using industry-leading barcoding and electronic tracking software.

Rapid Retrieval and Automated Data Rotation

In an emergency, we can have your tapes with you in a guaranteed two hours, and electronic tracking devices allow you to track the progress of your delivery.

Dajon Data Management also works closely with you to understand your data backup rotation needs, providing a bespoke automated rotation service that lets you get on with the day-to-day running of your business.

Be compliant with Dajon’s document shredding services

It is becoming more important as new compliance regulations come into force that companies are dealing correctly with their confidential information. Not just in online realms but also offline with confidential document disposal.

As an expert data management company, we are well-versed in confidential destruction of company and client information. Working with us prevents:

• Identity Theft
• Loss of private and commercially sensitive information
• Non-compliance to regulatory standards
• Safeguarding client confidential information.
• Helps to prevent commercial or industrial espionage

This is why at Dajon we offer four destruction services so you can comply with regulatory standards. Our services include:

• Destruction Sacks
• Lockable containers
• Confidential destruction of Backup Media and Computer Equipment
• Confidential Destruction of outdated Corporate logos and sensitive clothing, etc.

Six Critical Benefits of Using Dajon

Next day delivery or collection
Whether in sacks or bins, the longer your documents are sat around, the more inconvenience and risk they pose. Dajon can arrange for next-day collection to ensure that confidential documents are disposed of in a timely fashion.

Dedicated Account Manager
Have direct contact with an account manager who organises any collection personally. Our team has years of experience working in a data management and paper destruction company and is well-versed in security and confidentiality.

No minimum Collection
There’s no need to wait until you’ve filled an arbitrary number of bins or sacks. Dajon will happily collect whatever you have to destroy.

British Standard BS15713
Relax in the knowledge that the correct procedures are being carried out. Dajon works to the British Standard BS15713 in all document shredding services.

Registered Waste Carrier
Avoid fines by the Environment Agency by trusting your waste with offsite confidential document disposal from a registered Waste Carrier.

Destruction Certificate
Dajon’s destruction service comes with a destruction certificate. This allows you to conform to compliance regulation audit trails.

Our customer data capture solutions combine a number of our core competencies to deliver end-to-end document processing and data capture solutions. It is ideally suited for outsourcing an end-to-end business process, such as:

• Invoice processing
• Digital mailroom
• Survey processing
• Forms processing, e.g. credit application forms
• Claims handling

By combining a range of services, we can help provide complete control over your data with electronic capture and management solutions.

Secure data capture facilities for processing documents

Cost-effective and secure
Dajon has several secure data capture and processing facilities in the UK. This allows documentation to be delivered cost-effectively using local facilities to process both sensitive and personal documentation. These facilities all conform to Dajon’s high operational standards.

Accredited and Certified
We are ISO27001 certified. ISO27001 is the international standard describing best practice for an Information Security Management System, often shortened to ‘ISMS’.

A complete electronic data capture solution

Once processed the original documents can be stored in one of our long-term storage facilities if there is either a practical or regulatory need to retain the original documents.

All our data capture facilities are equipped with the latest scanning technology to support high-speed bulk scanning or processing of documents. We use several data capture methods or techniques ranging from automatic data capture to single-page manual data capture or data entry.

Document Scanning and Optical Character Recognition (OCR)
During the scanning or processing of a document, we can use high-speed OCR to provide automatic data capture, this keeps costs low. However, significant preparation and thought needs to be given to the form design to maximise quality, and keep errors low to sustain a low cost in terms of processing.

Data Entry and Verification
Our data capture services are designed to enable us to support data entry services in English, and other languages, including Japanese, Chinese, and French.

Data Output
Dajon’s data capture team includes experienced developers which means we can provide the data in most common formats either online via a download or CD.

Seamless Data Migration – Move Your Data with Confidence

Data migration is the process of moving data between different systems, formats, or locations. This process typically involves extracting data from a source system, transforming it to fit the new environment, and then loading it into a destination system. Data migration can range from simple database moves to complex transfers involving cloud, on-premise servers, or hybrid setups. As organisations adopt new technologies and seek to remain competitive, data migration becomes an essential step in modernisation.

What is Data Migration?

Data migration involves transferring data from one system, format, or location to another. This could be:

• From legacy systems to modern platforms
• From on-premises servers to the cloud
• Between departments during system consolidation
• During business mergers or system upgrades

Our approach ensures your data is cleansed, mapped, validated, and securely transferred — all while maintaining integrity and compliance.

Why choose Dajon for Data Migration?

Data migration requires meticulous planning, technical expertise, and a commitment to data security. Dajon Data Management provides a professional solution to your data migration needs. We simplify the data migration process, so you can focus on what matters most: growing your business. With over 16 years of experience in secure data handling and digital transformation, Dajon offers:

✔ End-to-End Management
From strategy and planning to execution and testing.

✔ Proven Expertise
Years of experience handling complex data migrations for businesses of all sizes.

✔ Security-First Approach
Compliance with GDPR and industry regulations to protect sensitive information.

✔ Minimal Disruptions
Our streamlined process ensures a smooth transition with minimal downtime.

✔ Customised Solutions
Tailored strategies to meet the unique needs of your business.

✔ Legacy System Experts
Specialist knowledge in ageing and complex IT environments.

Managing documents is extremely time-consuming. A typical employee spends nearly 40% of their time looking for information locked in emails, documents, shared hard disks and filing cabinets. Managers spend an average of 4 weeks a year searching for or waiting on documents that have been misfiled, mislabelled or just plain lost. This is where a comprehensive electronic document management system (EDMS) can help.

Our EDMS solutions remove this headache and support your team in accomplishing their goals. Work with us today and discover how you don’t need to worry about documents getting misfiled, lost or destroyed, as it is held on a secure server forever.

Save time, space, and money with a complete EDMS solution

Our electronic document and records management provides a wide range of benefits including:

• Get more work done by tying all of your business systems into a single, cohesive unit.
• Bring together data, content & processes by integrating our technology with your core business systems.
• Access the information stored in the document management system directly from within the business system you are working.
• We offer simple, standard and custom integration support.
• Connect with all of the core systems you depend on: SharePoint, Oracle, Great Plains, SAP and more.

Build a secure AI data pool and environment your teams can trust

Modern organisations are under pressure to adopt AI, but most do not yet have the structured, reliable data foundation that AI needs. Dajon Data Management helps you move from isolated experiments to a secure, governed AI environment that is built on clean, connected data and designed for real world use by your teams.

We combine deep experience in data migration and integration with practical AI delivery, so your organisation can innovate with confidence.

Create an AI data pool that your organisation can trust

AI outcomes depend on the quality of the data underneath. Our first priority is to create a trusted AI data pool that brings together information from across your organisation in a usable, governed form.

Typical activities include:

• Assessing current systems, data sources and integration points
• Extracting and consolidating data from legacy and modern platforms
• Cleansing, de duplicating and standardising data for AI use
• Designing a clear data model to support analytics and machine learning
• Implementing security, access control and audit trails

The result is a central, well governed data pool that can safely power AI tools, predictive analytics and future innovation, without compromising security or compliance.

Why organisations partner with Dajon for AI

Data first, not AI first
Our heritage is in data migration, integration and digital transformation. We focus on creating the data foundation that AI needs, rather than chasing trends.

Secure and compliant by design
We understand the demands of regulated and public sector environments. Security, privacy and auditability are designed in from the start.

Technology neutral and collaborative
We work with your existing tools and platforms wherever possible. Our team collaborates closely with your internal IT and data teams.

Practical delivery, not just strategy
We do not stop at slide decks. Dajon delivers working AI environments and supports them through live operation.

Smart Data Integration Services for Connected, Scalable Systems. Bring Your Data Together – Power Smarter Business Decisions

Today’s organisations rely on data from a wide range of systems. But when that data is disconnected, outdated or siloed, it leads to inefficiencies, duplication, and missed insights.

Dajon’s data integration services help you unify your data sources — making information accessible, accurate, and actionable across your entire organisation.

What Is Data Integration?

Data integration involves combining data from multiple systems and formats into a unified, consistent view. Whether it’s connecting CRM, ERP, finance, or cloud applications, our solutions ensure data flows seamlessly and securely.

We create pipelines that synchronise your systems, reduce manual input, and give you a single source of truth — enabling better decision-making and operational efficiency.

Why Dajon for Data Integration?

We bring the experience and technical expertise needed to deliver integration projects that just work. With Dajon, you get:

• Real-Time Synchronisation: Keep systems aligned with live data flows
• Custom Integration Solutions: APIs, middleware, ETL pipelines and more
• Improved Data Accuracy: Eliminate duplication and human error
• Future-Proof Architecture: Scalable designs that grow with your business
• Deep Sector Knowledge: Complex, high-security environments are our speciality

Common Integration Scenarios

• Connecting on-premise systems to cloud platforms (e.g. Salesforce, Azure)
• Synchronising customer data across departments
• Merging systems after acquisition or restructuring
• Feeding unified data into BI or reporting tools

Simplify finance with accounts payable automations from Dajon. Use digital transformation to improve your accounts department!

Empower your AP team with Dajon’s automation solutions

Your accounting department is one of your organisation’s most document and data-rich environments. Without efficient processes in place, it can also become one of the most costly departments, in time, money and resources. This is where our accounts payable automation solutions can assist you and your team by making sense of invoices, compliance, and more.

Accounts Payable (AP) Automation

From invoice and purchase order processing to data entry, reduce risk and regain full control of your accounting processes with AP automation. By managing the way work gets done, AP automation enables information to be error-free, digitised, findable and readily available, therefore freeing up your accounting team to focus on their key deliverables and improve service levels. With our AP automation solutions; all processes are centrally managed, allowing you to easily adapt the way you work to address threats or opportunities without any additional training or dependency on internal IT. No matter how many invoices your organisation handles, Dajon can help you to reduce the time your processes take, reduce costs and ultimately support you in the growth of your business.

Make your working life simpler with our digital transformation journey for property management. Automate the everyday so your team can focus on key tasks.

Processing the paperwork that goes with managing properties can be a time-consuming headache. Invoice handling, lease, safety certificates and other essential document management can become a full-time job. Yet with the right automated technology and processes, it needn’t be.Our automated property management systems allow you to take control of your workflow, minimising time lost to time stealers like data entry, and freeing up managers to focus on customer service and delivery.

Property Management Automation

Our bespoke property management workflow automates data entry and streamlines your processes so invoices can be routed to the right member of your team at the right time, every time. This leads to reduced errors, reliable digitised paperwork and instant access, wherever necessary. 

These property management and workflow automations can also be designed with compliance in place to help manage risk and correct handling.

All of this means you can get more done in less time. Our business process specialists will work with you to automate your business processes, saving you time and money and freeing your staff up for more productive tasks. Our easy-to-use cloud-based software is accessible on any device anytime, taking the stress out of property management.

Take the strain out of HR processes with digital transformation from Dajon. Automate onboarding, HR workflows and more!

Handling all the human resources processes for your company is no easy task. Managing recruitment, onboarding, performance, pay, pensions and learning and development – to name but a few – creates significant challenges for HR departments. 

As your organisation grows, standardising and codifying your processes can make it much easier to manage. With the right technology, you can get more done, more efficiently, leaving your staff free to focus on high-value activities – not just handling paperwork.

HR Automated Workflows

With Dajon, you can automate repetitive HR processes like recruitment and onboarding. Our bespoke HR automation software allows you to keep all your data in one place and enables your organisation to share information across departments with ease. This along with compliance and auto-fill data can cut down time-stealers and free up teams to focus on hearing what employees need.

For example, a new starter request could trigger automated processes both in HR and across the organisation, ensuring everyone is informed and the onboarding goes as smoothly as possible, without the need for sending dozens of emails.

Automated HR workflows also make it easier for people to do what is needed – for example, setting up their pay details or pension online – and ensure management has control and visibility of important tasks in real-time, wherever they are and on any device they like.

Make your services simpler, faster and more efficient with digital transformation in insurance. Bespoke insurance and claims process automation.

Managing all the paperwork which comes with an insurance business can be a labour-intensive task. From handling quotes and no-claims discounts to processing claims and renewals, efficient and organised systems and processes can make all the difference.

With the right software, you can handle your paperwork with ease with everything instantly available at the click of a button. Our smart routing technology enables each member of your team to get more done in less time. All of which means you can serve your customers better.

Insurance Process Automation

Automate repetitive processes like renewals, claims, and underwriting. Share information with ease across your organisation. Centralising data with intelligent processes which are designed around your business will make your job more rewarding and improve customer experience. All of this and more is possible with Dajon’s digital transformation for the insurance sector.

A key part of this change is automated workflows which make life simpler for your staff and give them access to the relevant documents they need to process paperwork. Workflows like claims and insurance automations allow you to determine how you want work to be done and by whom. This is especially useful during peak business seasons and end-of-year reviews.

Discover better business processes for your legal team with Dajon’s workflow automation. Offer superior services with legal document automation.

In law, processing paperwork is one of the biggest time sinks and one that can be streamlined with advanced digital solutions. In doing so, you can ensure a focus on billable hours and tasks that help your legal team find the answers they need. At Dajon, we offer a bespoke legal workflow and document automation to aid law firms in their digital transformation.

Central to this service is our document management system which will help you transition to smoother processes, allowing you to get more done. Whether you simply want to organise your paper flow or move to a fully automated paperless office, we can help you transition smoothly and seamlessly, providing a better experience for your clients and your staff.

3 simple steps to productivity improvement

Digital transformation for law firms can be quick, and cost-effective with many clients seeing a quick return on investment by adopting some straightforward measures (courtesy of Dajon) to streamline your processes.

1. Scan your documents – hold your documents securely and be able to access them whenever you want.
2. Business automation software – streamline your processes and speed up how you get work done using our easily customisable software.
3. Go paperless – where appropriate, you can move your entire operation online, ensuring documents are available 24/7 and can be routed to the right person at the right time.

Digitise Your Medical Records with Confidence

In today’s healthcare environment, the transition from paper to digital records is critical for providing efficient, high-quality patient care. One essential aspect of this transition involves digitising legacy records, including Lloyd George medical files, which are still widely used in UK medical practices. 

At Dajon Data Management, we offer specialised services to help healthcare providers scan and digitise Lloyd George files, ensuring these valuable historical records are preserved and easily accessible in a modern, secure digital format. Our team’s expertise and innovative solutions enable healthcare organisations to benefit from a seamless transition, with a focus on maintaining data integrity, security, and compliance.

The Power of Digital Files in Medical Practices

Once medical records, including Lloyd George files, are digitised, healthcare providers experience the many benefits that digital files bring to day-to-day operations:

1. Enhanced Accessibility and Efficiency
Digital files can be accessed quickly and securely from any authorised device. This means practitioners no longer need to spend valuable time searching through paper files, leading to faster service for patients and more streamlined workflows for staff.

2. Improved Data Accuracy and Consistency
Paper records, especially handwritten ones, are prone to errors and can be difficult to read. Digitised records are easier to update, and healthcare providers can rely on built-in accuracy checks that reduce the risk of incomplete or incorrect information.

3. Enhanced Security and Compliance
Patient information is highly sensitive and must be protected under stringent privacy regulations, such as the GDPR and HIPAA. Digital records are encrypted and stored within secure systems, minimising the risk of unauthorised access.

4. Cost and Space Savings
Storing large amounts of paper files requires dedicated space, administrative resources, and ongoing costs. Digital files eliminate the need for bulky filing systems, freeing up space that can be better utilised within the practice.

Better for your business, easier for your customers. Say hello to Digital Transformation!

One system which hosts all your business processes across your entire organisation makes it easier to share data, to help your employees make sound decisions based on accurate and timely information. Total flexibility and the control you need, with Dajon you can scale up as it suits you, confident you will have a robust and compatible solution to benefit your business and your customers.

Better communication between departments for improved efficiency

Business flows better when we all share the same system and data. Staff have access to accurate information and this gives them the confidence to do their jobs well, customer questions are answered quickly.

Leading organisations look to developments in IT as a competitive advantage and use them to work better and provide a smoother service to their customers. Learn how you could benefit too.

Smart processes for modern businesses

Frequently, the work done in one department has a knock-on effect on another. Automate your processes and make your working life easier by setting up work streams which can be triggered by activities in another department. Save time and money and reduce the need for repetitive manual tasks. Free your staff to work on more important tasks.

Improved resource planning

Better information means your staff are empowered to make informed decisions with improved outcomes for your business. Mapping your workflows with our business process experts will enable you to start seeing improvements across all areas of your business. Your existing processes may have served you well, but if you were starting your business again today chances are you would revisit them and automate where possible.